"Sophie contacted me about a role, explained the details clearly and made sure I was ready for the interview. She kept in touch every step of the way till I started the job. Thank you Sophie for a great experience."
Stuart Powell

Mileage Rates for Car Allowance – March 2025
Mileage rates in car allowances refer to the predetermined rates at which employees are reimbursed for using their personal vehicles for work-related travel. These rates vary based on factors such as the type of vehicle and the distance travelled, as determined by the government.
2025 Mileage Rates for Private Cars
- Cars and Vans:
- First 10,000 business miles: 45 pence per mile
- Each business mile over 10,000: 25 pence per mile
- Motorcycles: 24 pence per mile
- Bicycles: 20 pence per mile
It's essential to keep accurate records of your business mileage to claim the allowance correctly. You should document the date, purpose, and distance of each journey undertaken for work. The mileage allowance is intended to cover fuel and general wear and tear on your vehicle, so proper vehicle maintenance is important.
Passenger Payments
If you give a colleague a lift as part of a work-related journey, you are entitled to claim an additional 5 pence per mile for each passenger. However, this does not apply to social or domestic journeys.
Company Car Mileage
The UK government provides Advisory Fuel Rates (AFRs) for company cars, which are used to calculate potential tax liabilities for employees using company cars for private travel. As of March 2025, the rates are:
Petrol
- 1400cc or less: 12 pence per mile
- 1401cc to 2000cc: 15 pence per mile
- Over 2000cc: 23 pence per mile
Diesel
- 1600cc or less: 12 pence per mile
- 1601cc to 2000cc: 13 pence per mile
- Over 2000cc: 17 pence per mile
LPG
- 1400cc or less: 11 pence per mile
- 1401cc to 2000cc: 13 pence per mile
- Over 2000cc: 21 pence per mile
Electric
7 pence per mile
It’s advisable to keep a detailed log of your business mileage, including all necessary information. This log will serve as evidence to support your claim if required. Make sure to submit your mileage claims promptly and follow your employer’s guidelines for reimbursement.
Tax Considerations
Claiming mileage allowances is generally tax-free as long as you don't exceed the approved rates. However, consulting a tax advisor or referring to HM Revenue and Customs (HMRC) guidelines is recommended to ensure compliance with any tax regulations relevant to your situation.
Conclusion
By understanding the mileage rates and allowances for 2025, you can maximise the benefits of your car allowance. Ensure you keep accurate records, claim for any additional passengers, and deduct the appropriate fuel costs if necessary. Staying updated with any government regulation changes and seeking professional advice when needed is always advisable.
In conclusion, your car allowance can be a significant benefit that saves you money and provides flexibility. By familiarising yourself with the mileage rates and allowances for 2025, you can confidently navigate your journeys while making the most of this valuable perk. Happy driving!
It's essential to keep accurate records of your business mileage to claim the allowance correctly. You should document the date, purpose, and distance of each journey you undertake for work. This information will be useful when calculating your mileage allowance. Also, keep in mind that the mileage allowance is intended to cover fuel and general wear and tear on your vehicle, so it's important to ensure your vehicle is properly maintained.
In addition to the mileage rates, there are a few other points to consider. If you give a colleague a lift as part of a work-related journey, you are entitled to claim an additional 5 pence per mile for each passenger. However, this does not apply to social or domestic journeys. Also, if your employer provides you with free fuel for personal use, you will need to deduct a certain amount from your mileage claims. This deduction is known as the Advisory Fuel Rate (AFR).
To ensure a smooth process when claiming your mileage allowance, it's advisable to keep a detailed log of your business mileage, including all necessary information mentioned earlier. This log will serve as evidence to support your claim, should it be required. Make sure to submit your mileage claims promptly and follow your employer's guidelines for reimbursement.
Claiming mileage allowances is generally tax-free as long as you don't exceed the approved rates. However, it's always a good idea to consult a tax advisor or refer to the HM Revenue and Customs (HMRC) guidelines to ensure compliance with any tax regulations that may apply to your specific situation.
Remember, a car allowance can be a significant benefit that saves you money and provides flexibility. By understanding the mileage rates and allowances for 2023, you can make the most of this opportunity. Ensure you keep accurate records, claim for any additional passengers, and deduct the appropriate fuel costs if necessary. Finally, stay updated with any changes in government regulations and seek professional advice when needed.
In conclusion, your new car allowance opens up exciting possibilities for work-related travel. By familiarizing yourself with the mileage rates and allowances for 2023, you can confidently navigate your journeys while maximizing the benefits of this valuable perk. Happy driving, and may your new job be filled with success!
The Benefits of Recruiting with Aaron Wallis
- 12 Months Rebate
- Assigned Dedicated, Experienced Account Manager
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- Fixed Price Recruitment Service
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To place your sales vacancy with Aaron Wallis, click to call: 01908 061400 or submit a vacancy now.
Date published: 17th January 2025
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by George Humphries
Senior Consultant

About the author
George Humphries
George is an experienced recruitment consultant at Aaron Wallis, specialising in recruiting top sales staff for technical and commercial positions. With a background in both FCMG and technical sales, George has first-hand experience in the sales industry, giving him great insight into identifying top performers.
If you're looking to take the next step in your career, George is a valuable source of professional advice, working daily with some of the brightest and biggest businesses throughout the UK.
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